Product order registration guide + necessary documents for registration

What is product order registration?

Product order registration and statistical registration are two different options with the same function, which are among the steps of importing goods. There are different types of product order registration and it is done differently for each product based on the user’s request. In fact, registering a request to import goods in the comprehensive trade system is called registering a goods order. In the past, the process of registering goods orders was done manually, but today, according to the order of the World Trade Organization, every country must have a valid system for registering goods orders.
During its 10-year activity, Qoqnous Trading has tried to provide a safe and secure platform for your business, dear businessmen. We have always been trying to simplify the procedures for importers and exporters and accompany you on a better business path. Stay with us in the rest of the article so that we can fully explain the product order registration process to you.

Procedures for placing an order for importing goods

  • Receive the tariff code of imported goods
  • Receive the proforma from the seller
  • Login to the website of the Development and Trade Organization of Iran
  • Upload the proforma, necessary documents and permits
  • Obtaining permission and confirmation of goods entry
  • Allocation of currency
  • Payment of the order registration fee

Receive the final order registration form

  • Necessary documents to register the goods order
  • Valid business card for the applicant
  • Original and photocopy of proforma or proforma invoice
  • Product catalog or brochure if needed
  • If your proforma is in foreign languages, it must also be translated into Farsi.
  • If the catalog, brochure or analysis of some machinery or chemical items is not included in the proforma, it should be provided separately.
  • Provide relevant licenses if needed
  • If the imported goods include the list of imported standards, the standard number and compliance of the goods with the declared standards should be included.
  • Product ID, if needed (for more information, you can refer to the product ID article)

Necessary documents to register the proforma

  • Name, surname, fax number, phone number and exact address of the seller
  • Buyer’s name, surname, fax number, phone number and exact address
  • CIF price of goods
  • Weight, quantity, type of packaging and number of goods
  • The name of the border of entry and customs of the destination of the goods
  • Issue date and number and expiration date of the proforma

Types of product order registration

  • Registration of goods order based on user’s request

The import of goods must be carried out exactly in accordance with Iran’s trade law. Registration of goods order based on users’ request can be done through different payment methods and different business cards.
You can also use service, business, and production cards to order goods. Of course, pay attention to the fact that receiving a commercial card is not mandatory for those who are employed in production facilities, and you can use Phoenix commercial services to place your order.
  • Registration of goods order based on payment method

Order registration is done based on different methods, some of which are mentioned below:
Order registration based on exports and letters of credit without currency transfer
Bank currency: cash, fixed term, collection bill, bank transfer
Non-banking: no currency transfer, import vs. export, foreign currency

Registration of goods order in the comprehensive system of trade of Iran

Order registration in Iran is done by Jame Tejarat system. To place an order, first visit ntsw.ir. If you want to place an order for the first time, you must select the option “I am not a member of the system” and then enter information such as first and last name, national code, ID number and all product specifications.
Information required to register the product order in the system before any action:
  • The currency used to import goods, government or free
  • How to register a product order, whether it is banking or non-banking
  • The customs to which the cargo is imported
  • How to transport goods
  • All product specifications, including quantity, net and gross weight, type of packaging

ثبت سفارش کالا در سامانه جامع تجارت

Due to the complexity of the business development system, Phoenix Company found it necessary to prepare a complete training video from the zero to one hundred registration process to receiving the order registration code. Please refer to the free international trade training page.

The final form of the product order registration

The permission to register the goods order is issued by the Development and Trade Organization of Iran. This license includes an 8-digit code, registration number, registration date, applicant company name and proforma date. If the variety of goods registered by the importer is large, the names of the goods must be recorded on separate sheets and attached to the goods order registration permit. To import all goods to the country, the order registration fee must be paid. On the other hand, the government controls the technical standards of all imported goods with the help of the order registration system. Note that the order registration license can be used for 3 to 6 months after receipt and will not be renewed if it expires.

مجوز ثبت سفارش کالا

The cost of registering a product order

Order registration is one of the common steps in the import and export of goods. The cost of registering a product order is determined every year according to the budget law of the same year.
Also, the calculation of the fee amount is done online in the order registration system.

مجوز ثبت سفارش کالا

last word

Qoqnous Trading Company operates in the field of import and export and meets all the needs of importers and exporters. One of the important services of Qoqnous Trading Unit is order registration, which is done easily and only by providing the required documents. You can entrust all the steps of registration of orders for import and export safely to Qoqnous Trading. We are always trying to provide a secure platform for your international business activities.
For the convenience and familiarity of you, dear users and merchants, you can view and download the order registration guide in Iran’s Comprehensive Trade System in PDF format through the link below.
Frequently asked questions and answers in the field of order registration

What is product order registration?

Registering a request for the import of goods in the comprehensive trade system is called order registration, there are different types of goods order registration and it is done based on the user’s request for each different product.

What are the procedures for placing an order?

Obtaining the tariff of goods, uploading the proforma, necessary documents and permits in the comprehensive system of trade of Iran, obtaining the goods entry permit, allocating currency, receiving the final order registration form.

How long does it take to place an order?

Qoqnous Trading makes every effort to place the order in the shortest possible time. The maximum time required to place an order is at least 12 working days.

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