Obtaining standards, product inspection certificate and product ID

Everything about obtaining standards and product inspection certificate and product ID

According to international trade laws, obtaining standards and inspection and product identification is one of the important and necessary steps in the process of import goods and exporting goods.
The product standard is issued by the standard organization to control the quality level of the products, after inspection and sampling of the product.
The goods inspection certificate is a document issued by international inspection companies and checks the quantitative, qualitative and other characteristics of the goods, compared to what is recorded in the contract.
The product ID is a 13-digit code that describes a set of product characteristics, in other words, it is considered the product ID.
In the rest of the article, stay with Qoqnous Trading so that we can fully review them.

مراحل اخذ استانداردها و بازرسی کالا و شناسه کالا

What is a product inspection certificate?

People who work in the field of trade and commerce are aware that the inspection of goods is very important in the process of import and even export of goods and it is done in different stages, including the inspection of goods at the origin and the inspection of goods at the destination.
Merchants are always skeptical about the manufacturer’s adherence to their commitments regarding product quality, product compliance with global standards. The product inspection certificate will remove all doubts and lead to gaining trust and security for the merchants. The manufacturer is obliged to deliver the goods inspection certificate to the buyer or the bank providing the documentary credits. After presenting the certificates and documents, the buyer is obliged to pay the money.
In order to facilitate the product inspection process, the ISO International Organization has compiled guidelines that all countries are required to follow.

How to obtain a product inspection certificate

In all countries, there are international companies that carry out quantitative, qualitative and value checks of export shipments to other countries, and the goods inspection certificate is issued by them. It should be noted that the cost of goods inspection must be paid to the inspection company according to the contract between the buyer and the seller.
At the stage of obtaining the goods inspection certificate, the following documents must be delivered to the inspection companies:
  • The original contract between buyer and seller or proforma invoice
  • The original text of the opened letter of credit, if any
  • Original business list of the seller
  • Product catalog or brochure
The most reliable evaluation companies are:
  • Bureau Veritas Group
  • Cotecna
  • Intertek
  • SGS

Types of goods inspection

  • Product inspection during construction

Inspection during construction is done simultaneously with production to ensure the quality and efficiency of the product and compliance with international standards. It is also done when there is a change in the production process, including increasing the production capacity and using new machines.
  • Goods Inspection at Origin (COI)

The inspection of the goods at the origin is carried out by an approved cargo inspection company. After receiving the documents, the inspection company matches the goods with all national and international standards and then proceeds to issue the goods inspection certificate. This certificate is about product quality, which is also called product standard certificate.
  • Pre-Shipment Inspection (PSI)

Inspection of the goods before shipping is done to match the goods with the invoice in terms of specifications, quality, volume and quantity.
  • Inspection of goods at destination

If the product inspection is not done at the origin, the process of sampling and checking it is done at the destination. The product sample is sent for evaluation to a verifiable Acrodite laboratory from the National Standards Organization of Iran. If the product meets the desired standards, the product will be cleared.

Types of goods inspection certificates

  • Certificate of Inspection (Certificate of Inspection)
  • Pre Shipment Inspection Certificate
  • Sampling and laboratory certificate (Test Report)
  • Certificate of compliance of product quality with the contract (Verification Of Conformity)
  • Certificate of Nature Inspection (Standard Industrial Classification)
  • Visual Inspection Certificate

Benefits of issuing goods inspection certificate

Among the most important benefits of the product inspection certificate, the following can be mentioned:
  • Reducing international differences between the seller and the buyer, in terms of quality and quantity control of products
  • Preventing damage to the reputation of the manufacturer
  • Reducing replacement costs and product failure for the exporter
  • Preventing low-quality goods from entering the country
  • Proof of product health and quality by the manufacturer
  • Receiving damages from the insurance company in case of damage
  • Informing the transport companies about the standards of transporting goods and the type of goods and preventing damage to the product
  • Comparing the goods with the declaration by customs based on the goods inspection certificate

اخذ استانداردها و بازرسی و شناسه کالا در کوتاهترین زمان

What is the product standard?

The best way to ensure product quality is to pay attention to the product’s standard mark. Standard literally means to be in order and in accordance with the law. The concept of standard is to determine the appropriate quality for goods or services on a global scale. In other words, determining the indicators required to produce a product or service in order to reach a desired level of quality is called standardization. Organizations that monitor the quality of goods are also called standard organizations. There are different types of standard organizations, of which ISO is one of them at the global level.
ISO standard or International Organization for Standardization is an international organization in Geneva that is responsible for developing and publishing international standards. The World Standard Organization currently has 157 members, of which Iran’s National Standard Organization is one of them. Any product that has the ISO standard means that it is approved by the ISO world organization in terms of quality level.

Standard types of goods

The standard generally includes different types, each of which has different uses.
  • international standards:

The international standard has been created in order to create a single quality level between all the countries of the world.
  • National standards:

Each country has established standards to protect consumers, maintain product quality, and maintain the country’s reputation. National standards include mandatory and incentive standards.
  • Regional standards:

Regional standards are set to facilitate trade between several countries. For example, the halal standard is set between Islamic countries.
  • Corporate standards:

There are rules that are defined within each company for contractors so that the work results are coordinated and of good quality.

How to get product standard

Importers can obtain the product standard certificate in two ways.

Standard certificate before shipment of goods:

The importer requests a standard pre-shipment certificate (COC) from the seller. If the goods do not have a standard certificate in advance, the seller must submit the required documents to the standard organization of his country and issue the standard certificate to the buyer.
Documents required to receive a standard certificate:
  • Supplier Declaration (SD)
  • Manufacturer’s Declaration (MD)
  • Certificate of Conformity (VOC)
  • Certificate of Inspection (COI)
  • Laboratory Certificate (TR)
  • Proforma Invoice
  • documentary credit

Standard certificate after entering customs:

After the goods arrive at the customs, experts of the standard organization send the product sample to one of the laboratories accepted by the standard institute, and in case of compliance, a COC certificate is issued. If the product enters the customs and does not meet the standard, it will be prevented from entering and will be returned, so we suggest that you prepare the standard certificate before shipping the product to avoid any losses.

اخذ استانداردها و بازرسی و شناسه کالا

What is the product ID?

The product ID is a 13-digit code that includes specific parameters from the Ministry of Industry, Mining and Trade, such as: type of product, gender, model, brand name, and application of the product. The extraction of these characteristics for each product is done by the Ministry of Industry, Mining and Trade with the help of related devices such as the window system of the cross-border trade unit, the customs system, the warehouse system, the tracking ID system, the product standards system, and the health ministry system.
Product ID is the common language of product description in the commercial process of the country, especially between electronic systems. All business processes, including order registration, clearance, transportation, storage and loading, are possible only with the product ID.

دریافت شناسه کالا

Types of product identifiers

Product ID has different types, which include:
  • Product authenticity ID:

This ID is obtained by the manufacturing company and placed on the product. By querying it, you can ensure the authenticity of the purchased item.
  • IRC ID:

This ID is specific to medicine and medical equipment, which is issued by the Ministry of Health and Medical Education to confirm the health of the product.
  • IVC ID:

This identifier is specific to animal drugs that are issued by the system of the country’s veterinary organization.
  • GTIN ID:

This identifier is provided by the GS1 global organization, and to receive it in Iran, you must refer to the National Center for Numbering Goods and Services.
  • IMEI ID:

This identifier is specific to products that use a SIM card and is issued by the manufacturer.
  • VIN ID:

This identifier is specific to vehicles and includes a 17-character code consisting of numbers and English letters, which contains all the information related to a vehicle.
  • How to get product ID

To register and receive a product ID, you must first register in Iran’s Comprehensive Trade System and authenticate yourself by having documents such as: business card, trade ID, and production or import license, and then apply for product ID registration. If the item you are looking for already has a product ID, you can use the same ID in the import and export process, otherwise you need to register the product ID in the system.
At the time of registering a product order in the comprehensive trade system, it is automatically determined whether the product in question needs to register an ID or not.

Benefits of product ID registration

  • Integration of business information with the aim of facilitating affairs
  • Improving coordination and productivity in the supply chain
  • Creating a common language for all business systems
  • Definition of standard identifier for identical goods
  • Preventing the smuggling of goods
  • Prevent understatement
  • Facilitating product identification
  • Data clarification for accurate statistics
  • Ability to manage and update product ID information
  • Product ID system inquiry by other systems

اخذ استانداردها و بازرسی و شناسه کالا

final word

As mentioned, one of the important issues in global trade is product inspection, obtaining standard certificates and product ID. You can contact the experts and consultants of Qoqnous Trading Company to obtain standards, product inspection certificate and product identification certificate.

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